Wedding Services

Wedding Day of Coordination

If you have planned everything yourself, but would like to be free of stress on your wedding day, this is the service for you! Let Encore Creative help execute your unforgettable wedding! We will be the “go to person” the entire time so you can relax and enjoy every minute of your special day!

Consultation Services:

• Three (3) Consultation Sessions Including: (Complimentary Initial Consultation, Site Tour/Walk Thru of Venue *once agreement is signed, and Mid-Meeting/Final Details) –
• Complimentary Initial Consultation: (1- 2 hour meeting at Encore Creative showroom with couple, wedding coordinator, and design team):
  • What to expect:
    • An overview of design and décor, timeline overview, and detailed bride and groom consultation packet. The goal of this meeting is to help you get organized and focused so that all the details of your wedding day can be addressed. At the end of this meeting you will have a clearer idea of the look and feel of your wedding day.

• Site Tour/Walk Thru of Venue: (1- 2 hour meeting at wedding venue  with couple and wedding coordinator):
  • What to expect:
    • Wedding Venue logistics
    • You will be given the following paper work to be completed prior to the Mid- Meeting (via email):
    • Day of Itinerary work sheet
    • Vendor Contact work sheet
• Mid-Meeting/Final Details: (Must occur at least 3 weeks prior to event. 1- 2 hour meeting at Encore Creative Showroom with couple and wedding coordinator):
  • What to expect:
    • The goal of the mid-meeting is to assess your progress and wrap up any final details so that your wedding day goes as smoothly possible.
    • Review your vendor contact work sheet
    • Review and adjust (if necessary) the event layout and day of timeline
    • Review the seating chart for your reception
    • Choose music for your ceremony, cocktail hour, and reception
    • Unlimited communication from when agreement is signed (email, phone, text message, IM)

Prior to Wedding Day:

• Create comprehensive timelines of the rehearsal, ceremony and reception
• Review timelines, plan ceremony (including seating, processional, and recessional), and go over music selections for ceremony, cocktail hour, and reception, etc.
• Create day of itinerary, this will be a “master copy” submitted to the couple via email allowing the couple to distribute via email, mail or in person to any additional family members or bridal party attendants. (Client to approve within the final week)
• Distribute event day of itinerary, vendor contact table, and floor plan to all outside vendors
• Confirm vendors (delivery times, items being delivered, etc) the week prior to the wedding
• Act as the point of contact for all of the outside wedding day vendors

Rehearsal Services:

• Coordination of ceremony rehearsal with Officiant- processional, recessional, timing, and facilitation (hand-off of marriage license, etc.)
• 1 hour rehearsal

Wedding Day:

• Wedding Designer on-site for the entire event (additional assistant brought on-site based on amount of set-up work)
• Supervise arrivals, load-in and set-up specific to client’s standards
• Wedding Day of Itinerary – client approved in final week
• Pin flowers, distribute bouquets, all personal flowers
• Sound check-ceremony, cocktail, reception audio visual (if applicable)
• Set-up escort cards, place cards, table cards, menus, favors, guest book, cake table, gift table, candy/dessert stations, linens, etc.
• Facilitate with photographer with getting Wedding Party and family organized for photos
• Coordination of processional, marriage license signing, grand entry, first dance, toasts, cake cutting, bouquet and garter toss, grand exit, misc. entertainment; with reminders to the wedding couple throughout the reception so they can enjoy having fun during their wedding and not keeping time
• Coordinate all dynamic facets of your day including vendor management, attend to guest’s needs & inquiries, facilitate solutions to unexpected challenging situations that may arise, etc.
• Assist bride and groom as needed throughout the wedding day
• Ensure all ceremony and reception details are completed
• Wedding Day Emergency Kit included

Any additional A la Carte services can be added at an additional charge.
Our packages are custom quoted to every couple. No couple is the same, so we are happy to adjust any packages to your specific needs.